Building Use and Fee Policy
Clifton Presbyterian Church (CPC) is blessed with beautiful buildings and grounds. These not only provide us with a place for our mission endeavors, but these also enable us to share these facilities with our larger community for worthwhile purposes. This sharing is consistent with CPC’s overall mission statement of being “a welcoming Christian community driven by compassion, generosity, resilience and service to others.”
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In light of the many activities held in our building, and because the primary purpose of the building is to gather to worship God, participate in the sacraments, give and receive instruction, initiate Mission, and enjoy Christian fellowship, it is important that we manage the use of the building well, with care to preserve its beauty and function.
This policy is a guide to our use of CPC’s building and grounds. It defines the types of uses of our facilities, establishes criteria for those uses, defines limitations and restrictions, outlines key processes to reserve space, and establishes fees for use of facilities as appropriate.
Church Groups - Contact Office@Clifton.org
Regularly scheduled meetings to carry out the mission of the church.
Church Related Groups - Contact Office@Cliftonpc.org
Church sponsored organizations; interfaith groups, youth development groups and groups which carry out the purposes of the church.
Non-Church Related Groups Including Weddings - Contact Office@Cliftonpc.org
Community service organizations, community interest groups, receptions, non-church sponsored recitals, recreation and fellowship activities, club or group meetings. Non-church related groups are required to obtain a member contact/sponsor and are required to pay a fee as listed in the fee schedule below.
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First priority is given to those groups within the church family. On rare occasions, church groups may need to be moved to accommodate an event of greater importance – a wedding, a funeral, etc. When this happens, alternate arrangements with the preempted group will be made.
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The facilities of the church are not available for partisan purposes, for recruitment of members for clubs outside of the church, for private enterprise, or for fund raising purposes for organizations outside the church.
Fee Schedule
These fees are for non-church related groups. The assessment of fees may be adjusted at the discretion of the church’s pastoral staff. A cleaning deposit of $250 will be required at the time of wedding reservation of any of the spaces, excepting use by small groups, that will be returned upon inspection and sign off of the area used.
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Wedding Room Use Fees Per event – for a maximum period of four hours (request Wedding forms)
Sanctuary* - $750.00
Fellowship Hall (Whole) - $800.00
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Non-Wedding Room Use Fees Per event - for a maximum period of four hours
Sanctuary - $100.00
Fellowship Hall - $100.00
Manse - $100.00
(additional cleaning fee may be charged depending on type of meeting)
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*Small groups that are using the facilities for non-church related purposes must have a church member contact/sponsor.
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All fees, payable to Clifton Presbyterian Church, are due at the time of application. The session retains its right to make exception or waive any part of the above below policy.
REQUEST FOR USE OF SPACE AND COORDINATION
Requests for use of CPC’s building and/or grounds may come from a Session Elder, from a committee, from the deacons, from the trustees, or through one of the following forms that are submitted to the Office Administrator:
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Application for Use of Church Facilities
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Application For Use of Church Facilities (Fee)
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Use of Church Facilities Agreement
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Application for Use of Church Facilities for Wedding
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Application for Use of Church Facilities for Celebration of Life
All facility usage must be communicated to and coordinated by the Office Administrator. The Office Administrator will keep a schedule of events and event requests to eliminate conflicts regarding the use of rooms, buildings, and grounds.
FEES FOR THE USE OF BUILDINGS
Although fees are to be charged for some facility uses as indicated above, CPC’s intent is not to rent space. Space is provided for worthwhile activities consistent with our mission statement and, when fees are charged, those fees support our annual operations overhead and maintenance costs. The normal fees for usage are indicated on the application forms indicated above, and these fees are reviewed and updated periodically by the Building & Grounds Committee.